Proof Approval Checklist | 2026

Proof Approval Checklist

2026 Final Review Standard • VK Designs & Prints

Your written approval authorizes the approved version to move into production. Review the entire proof and the underlying order specifications before replying APPROVED.

Confirm the Design

Spelling: every word, title and business name is correct
Names: first names, last names, nicknames, initials and individual personalization are correct
Dates: birthdays, graduation years, memorial dates and event dates are correct
Photos: the correct photos are used and oriented properly
Colors: the overall color direction matches the request; printed color can vary from screens
Contact information: phone, email, website, social handles and addresses are correct

Confirm the Product Specifications

Quantity: total piece count is correct
Size breakdown: every adult/youth/other size and quantity is correct
Product style: garment, favor, print piece, ad placement or other item is correct
Dimensions: finished size is correct where applicable
Placement: front/back, left chest, sleeves, centered or other locations are correct
Sides: one-sided vs. two-sided printing is correct
Material/finish: selected garment, stock, substrate, finish or packaging is correct when applicable
Versions: individual names, numbers, departments or artwork variations are correctly matched

Confirm Timing & Delivery

Required in-hand date is correct
Event date is correct
Shipping/pickup method and destination are correct

How to Approve

If everything is correct, reply to the proof email with APPROVED. If something needs to change, list every requested revision together in one clear message. Do not approve a proof that still contains an error.

Changes After Approval

Production uses the approved version. Changes requested after written approval or after production begins may not be possible and can require additional design/production charges or a new order depending on project stage.